Meta Workplace will soon come to an end. If you use Meta Workplace as your main internal communications hub you will be able to utilise the platform as usual until August 31st 2025. From September 2025 until the end of May 2026, Workplace will be read and download only. By then, you will need to find a new intranet solution.

In today’s digital environments, an intranet is a crucial tool for the smooth operation of most companies. A modern intranet is essential for internal communication, collaboration, knowledge management, and human resource management. Therefore, choosing the right intranet solution is a critical decision for organisations.

What is the best alternative to Meta Workplace? Step in, Omnia Intranet.

Both Meta Workplace and Omnia offer intranet solutions, providing a wide array of features designed to enhance corporate communication, team collaboration, project management, and knowledge management. To help you choose the technology that best suits your needs, here are reasons to choose an Omnia Intranet.

What is Omnia Intranet?

Omnia Intranet integrates seamlessly with the Microsoft 365 environment to enhance the employee experience. Omnia Intranet has its own interface for employees that are marked differently from the standard SharePoint for enhanced user experience but still utilises SharePoint for content, and data storage. This improves internal communication, boosts collaboration, and streamlines knowledge sharing within the organisation.

Is Omnia Intranet a SharePoint Intranet?

As mentioned, Omnia Intranet utilises SharePoint for content and data storage, however has its own interface. The benefit of this is improved speeds, branding support, templating and consistent user experience. This facilitates the creation of modern intranets with rich, functional spaces for collaboration, communication, and knowledge management.

Omnia Intranet vs Meta Workplace: Comparison

As illustrated in the comparative table below, Omnia Intranet offers the same benefits as Meta Workplace, but with with more features and design elements.

Features

 Omnia Intranet Meta Workplace
Newsfeed ✓ ✓
Groups ✓ ✓
Chat ✓ ✓
Surveys and Polls ✓ ✓
Events ✓ ✓
Knowledge Centre ✓ ✓
Analytics ✓ ✓
Microsoft Teams ✓ ✓
Multilingual ✓ ✓
User Friendly Design ✓ ✓
Unified User Experience ✓ ✓
Templates ✓ ⨉
Customisation ✓ ⨉
Custom Search Centre ✓ ⨉
News Hub including LinkedIn ✓ ⨉
Interactive Elements ✓ ⨉
New Arrivals ✓ ⨉
Professional Anniversaries ✓ ⨉

Why is Omnia Intranet the Best Alternative to Meta Workplace?

Omnia Intranet stands out as a robust alternative to Meta Workplace, surpassing it in several areas. Omnia Intranet offers numerous advantages that make it the best replacement for Meta Workplace.

What are the benefits of a Omnia Intranet?

Omnia Intranet enhances employee engagement, fosters teamwork, and improves the employee experience through better internal communication, information sharing, and sharing a working culture. But that’s not all.

Omnia Intranet also stands out for its user-friendly interface, which is intuitive and accessible to both employees and administrators. Additionally, Omnia guarantees one of the highest levels of security on the market, with data hosted on Microsoft servers

Office worker using an Omnia Intranet.

What are the Features of an Omnia Intranet?

Omnia Intranet includes several essential features that make it an ideal replacement for Meta Workplace, including:

  • Communication Governance: Omnia provides a powerful governance model to support consistent and effective communication practices.
  • Communications Hub: Omnia comes with a strong concept for improving communications practices, including tools for planning and following up on messaging.
  • Targeting and Multi-channel Publishing: Omnia empowers organisations to communicate effectively by ensuring that every message reaches the right user, at the right time, through the recipient’s preferred channel.
  • Employee Onboarding: Design a captivating start page tailored to your brand’s needs with customisable templates or bespoke layouts optimised for all devices.
  • Recognition and Acknowledgement: Omnia supports employee recognition to boost engagement, morale, and retention, helping organisations foster a positive and productive workplace culture.
  • Employee Voice and Feedback: Omnia helps customers understand employee voice through features such as polls, surveys, and feedback channels.
  • Customisable Analytics: Omnia empowers data-driven improvements for intranets through a robust analytics framework, enabling intranet owners, administrators, communications teams, and IT functions to measure effectiveness and plan future enhancements with confidence.
  • Simplified Task Management: From onboarding new employees to managing frontline tasks, Omnia ensures every assignment is completed efficiently and on time.
  • Streamlined Process Management: Visualise, manage, and continuously improve your business processes to meet customer needs and drive operational excellence.
  • Mobile and Frontline Support: With Omnia, organisations can deliver a tailored and engaging experience across devices, ensuring mobile and frontline workers stay connected, informed, and productive—no matter where they are.
  • Flexible Navigation: Omnia offers a wide range of navigation options that are designed to enhance user experience, support business needs, and align with visual guidelines.
  • Customisable Search Experience: Omnia empowers users with a powerful and tailored search experience, helping them quickly find the information they need.
  • Personalised Notifications: Omnia’s personalised notifications ensure employees stay informed and engaged by receiving targeted updates across web, email, Teams, and mobile devices.

Omnia Intranet: The Best Alternative to the Meta Workplace – Key Takeaways

With the planned end of Meta Workplace, users of this solution face a challenging situation. A robust Digital Workplace is essential for improving internal communication, collaboration, knowledge management, document sharing, project management, and HR management, including onboarding. Omnia Intranet is undoubtedly the best alternative to Meta Workplace. It offers similar features to Meta Workplace but with a more refined design and additional functionalities, precisely meeting the needs of organisations and their employees.

Together, let us revolutionise your workplace. Creating a dynamic hub for

collaboration, communication, and productivity.

At ThinkShare, we seamlessly harness the full potential of Microsoft 365’s versatility with innovative design, collaboration, communication, and productivity in mind.

Let us, help you begin your digital transformation journey.

Book a call with us to discuss the support options available for your organisation and unlock the full potential of your internally built intranet. Also follow us on LinkedIn and YouTube for regular insights related to the Microsoft 365 product suite.