Governed content in modern SharePoint
Shelter moved from a 2016 SharePoint intranet to modern SharePoint, mostly out of the box, with retention labels and policies to keep content governed.
Policy and procurement hub
Policies, recruitment and onboarding in one place.
We build a SharePoint hub for HR teams that holds your policy library, vacancies, recruitment workflows and onboarding material in one secure location. People find the current version quickly and your team spends less time answering the same questions.
3 areas
policies, recruitment and onboarding in one hub
20+ years
of SharePoint experience behind the business, from our founder
1 month
to deliver an out of the box SharePoint intranet for Youth Futures Foundation
The problem
Why HR information is hard to keep current.
- 1
Policies in too many places
Staff find old versions in shared drives and email attachments.
- 2
Recruitment tracked in spreadsheets
Vacancies, applications and interviews are spread across files and inboxes.
- 3
Onboarding pulled together by hand
New starters wait while packs and checklists are gathered each time.
What it does
Policies, recruitment and onboarding in one hub.
We build the hub in your SharePoint, set up around how your HR team works.
Policies
A searchable policy library.
Every policy has version control, and expiry alerts tell the owner when it is due for review.
- Version control on every policy
- Expiry alerts for owners
- Search that finds the current version
Recruitment
Track vacancies in SharePoint.
Custom SharePoint lists and dashboards hold vacancies, applications and interview schedules.
- Vacancies and applications in one place
- Interview schedules
- Dashboards for HR
Onboarding
Help new starters settle in.
Welcome packs, training material and checklists sit in one place for new starters and their managers.
- Welcome packs
- Training material
- Checklists for new starters
How we work
How a hub project runs.
01
Discovery
We look at where your policies, vacancies and onboarding material sit today and how HR, managers and new starters use them.
02
Design
A site structure, policy metadata, recruitment lists and onboarding pages designed with your HR team.
03
Build
We build the hub in your SharePoint, set up version control and expiry alerts, and bring your current policies across.
04
Train
Training for the HR staff who publish policies, manage vacancies and maintain onboarding packs.
05
Go live
We launch the hub with you and stay on hand while the team settles into the new way of working.
Built on Microsoft 365
Runs in the Microsoft 365 you already have.
The product sits inside your own tenant, so your data, permissions and security settings stay where they are.
Built in SharePoint
The hub is built in SharePoint, which comes with Microsoft 365.
One secure location
Policies, vacancies and onboarding material sit in one secure place.
Fits your systems
We look at your existing systems and processes during discovery.
Run by HR
We train the HR staff who publish policies, manage vacancies and maintain onboarding packs.
Case studies
Case studies we have delivered.
Read the Shelter case study
85% of colleagues in week one
Cobalt Connect, a SharePoint intranet that is easy to maintain, was visited by 85% of Cobalt Housing colleagues in its first week.
Out of the box SharePoint in 1 month
An out of the box SharePoint intranet delivered for Youth Futures Foundation in 1 month.
Client feedback
What it is like to work with us.
“ThinkShare were a delight to work with and supported us every step of the way with great client service and strong technical expertise.”
“Working with ThinkShare on the creation and implementation of Cobalt Connect can only be described as a dream.”
SharePoint services
Related SharePoint services.
The hub has three parts: a searchable policy library with version control and expiry alerts, a recruitment tracker built on SharePoint lists and dashboards, and onboarding resources with welcome packs, training material and checklists for new starters.
SharePoint intranets
Design, build and launch a SharePoint intranet around how your organisation communicates.
Knowledge management
A structured, searchable knowledge base built on SharePoint.
SharePoint governance
Permissions, naming conventions, content lifecycle and compliance set up properly.
SharePoint migration
Moves from file shares, legacy systems or older SharePoint with your data intact.
Document management
Version control, metadata and retention for the documents behind your policies.
Employee experience
Onboarding and communications that help new starters settle in.
FAQ
Frequently asked questions.
How does the policy library keep policies up to date?
Every policy has version control, and expiry alerts tell the owner when a policy is due for review.
Can we manage recruitment in SharePoint?
Yes. The recruitment tracker uses custom SharePoint lists and dashboards for vacancies, applications and interview schedules.
Does it work with our existing systems?
The hub is designed to fit alongside your existing systems and processes, and we look at those during discovery.
Do we need extra software?
No. The hub is built in SharePoint, which comes with Microsoft 365.
Book a demo of the Policy and Procurement Hub.
Tell us what you are working on and we will come back to you within one working day to arrange a call.