Instant notifications for defects
CalMac crews across 33 ships log defects in a Power Apps app, with instant notifications, an auditable trail and Power BI trend analysis for predictive maintenance.
Inspection app
Inspections reported from the field, seen straight away.
Our Inspection App replaces paper based inspections with a Power Platform app that crews and technicians use from a phone or desktop. Supervisors are notified the moment a defect is logged and Power BI shows the trends across your assets.
33 ships
reporting defects through the app we built for CalMac
1,700
CalMac employees with access to defect reporting
2 to 4 weeks
for a simple Power App
The problem
Why paper inspections hold teams back.
- 1
Forms arrive late or not at all
Paper sheets and emailed spreadsheets sit in vans and inboxes, so managers hear about a defect days after it was spotted.
- 2
No single record
Results are spread across folders and filing cabinets, which makes audits slow and trends hard to see.
- 3
Follow up depends on memory
Nobody is told automatically when something fails, so actions slip between shifts.
What it does
Capture, notify and report in one app.
The Inspection App runs on Power Platform and Microsoft 365, and we set it up around your assets, forms and escalation routes.
Capture
Log an inspection from a phone in minutes.
Crews and technicians work through a checklist with prepopulated fields that match your process, and add photos and comments as they go.
- Works on phone, tablet and desktop
- Photos and comments on each item
- Fields that match your own forms
Notify
The right people hear about a defect straight away.
When an item fails, the supervisor or engineer responsible is notified. They open the report, assign an action and track it to completion.
- Automatic notifications by role
- Actions assigned and tracked
- An audit trail for each defect
Report
See trends across your assets in Power BI.
Inspection results sit in SharePoint lists, so Power BI can show completion, recurring faults and outstanding actions across sites and assets.
- Filter by location, asset or status
- Recurring faults picked out early
- One source for operations and management
How we work
How an Inspection App project runs.
01
Discovery
We walk through your current inspections, forms and escalation routes with the people who carry them out.
02
Design
Prepopulated fields that match your processes, notification rules and the dashboards managers need.
03
Build
We configure the app, SharePoint lists and Power BI reports, then test in a secure environment before rollout.
04
Train
Short training for crews and technicians, and more detailed sessions for supervisors and technical managers.
05
Go live
We roll out across teams and locations and stay on hand while inspections move over from paper.
Built on Microsoft 365
Runs in the Microsoft 365 you already have.
The app sits inside your own tenant, so your data, permissions and security settings stay where they are.
Your data stays in your tenant
Inspection records are stored in SharePoint lists in your Microsoft 365.
Role based access
Crews, supervisors and managers each see what their role needs.
Tested before rollout
We test the app in a secure environment before anyone relies on it.
Set up around your process
Fields, statuses and notifications are configured to match how you work.
Case studies
Case studies we have delivered.
Read the CalMac case study
Client feedback
What it is like to work with us.
“We now have instant access to any new defects, greatly increasing our ability to react and deal with defects.”
“Their approach to understanding our organisation, values, goals and challenges, helped them deliver on our brief with excellent communications and support throughout.”
Related services
Services that sit around the Inspection App.
We built the Inspection App for complex operational environments, from transport and logistics to manufacturing and utilities. Inspection data is stored in SharePoint lists and can be tested in a secure environment before rollout.
Defect tracking
Follow each defect from report to resolution with an audit trail.
Health checks app
Routine assurance checks with issue escalation.
Custom app build
A different app built on the same approach for another process.
Power BI
Inspection dashboards that flag recurring issues.
Process automation
Notifications and approvals that run automatically.
Power Platform support
Help with changes and fixes after launch.
FAQ
Frequently asked questions.
Who is notified when a defect is logged?
The relevant staff are notified straight away, and supervisors and engineers can open the report, assign actions and track progress.
Where is inspection data kept?
In SharePoint lists, which gives operational teams and management one source for inspection data.
Can we test it before rolling it out?
Yes. The app can be tested in a secure environment first so it matches your operational needs before anyone relies on it.
Which sectors is it suited to?
Organisations with fleets, facilities or field assets, including transport, logistics, manufacturing and utilities.
Book a demo of the Inspection App.
Tell us what you are working on and we will come back to you within one working day to arrange a call.