Governed from the start
Shelter's move to modern SharePoint included retention labels and policies to keep content governed.
SharePoint governance
Clear rules and roles for your SharePoint.
We build a SharePoint governance model covering permissions, naming conventions, site provisioning, content lifecycle and compliance, balanced so people can still get their work done. Everyone involved knows what is expected of them, from the intranet business owner to each site owner.
Governance across Microsoft 365
Governance services that work together.
SharePoint governance connects to retention, provisioning and sharing across the rest of Microsoft 365. These are the services we use to cover it.
Microsoft Purview
Retention policies, sensitivity labels and data loss prevention.
Orchestry
Provisioning, lifecycle and workspace management across Microsoft 365.
External sharing
Controlling what leaves your tenant and who it goes to.
Knowledge management
Owners, review dates and structure that keep a knowledge base current.
Contextual Metadata Manager
Metadata applied automatically from folder location, so classification rules are followed.
Intranet managed service
Ongoing content and technical support that keeps governance in place after launch.
3 roles
to define first: intranet business owner, site owners and corporate communications
2 hours
for our Copilot readiness workshop, which looks at permissions and content
20+ years
of SharePoint experience
How we work
How a governance project runs.
01
Discovery
We talk to stakeholders across the business about how SharePoint is used today, the problems they have and what they want from it.
02
Design
A governance model covering roles, site provisioning and decommissioning, naming conventions, permissions and content standards, for you to review.
03
Build
We put the model in place: provisioning forms and workflows or self-service rules, permission structures, and Purview or Orchestry where they fit.
04
Train
Training for site owners and content editors on their responsibilities and on publishing, accessibility and naming standards.
05
Go live
The model is rolled out, we support owners through the first weeks and train internal champions to keep it going.
Client feedback
What it is like to work with us.
“ThinkShare were a delight to work with and supported us every step of the way with great client service and strong technical expertise.”
“Working with ThinkShare on the creation and implementation of Cobalt Connect can only be described as a dream.”
Case studies
Case studies we have delivered.
Read the Shelter case study
An intranet that is easy to maintain
Cobalt Connect was built to be easy to maintain, and 85% of Cobalt Housing colleagues visited it in its first week.
Simpler permissions
Praxis moved from a file server to Teams and SharePoint with a Team per business function and simpler permissions.
FAQ
Frequently asked questions.
What does a SharePoint governance model cover?
Roles and responsibilities, training for site owners, site provisioning and decommissioning, content management standards, permissions and compliance.
Who should be able to create new sites?
It depends on your organisation. Some choose self-service and others manage site creation through a request form and workflow. We help you decide and set up whichever fits.
Why does governance affect search?
Content sprawl makes search worse. A governance plan sets where content is published, how it is named and organised and when it is reviewed, so search returns the current version.
Which tools do you use?
SharePoint's own settings, Microsoft Purview for retention and labelling, and Orchestry for provisioning and lifecycle management across Microsoft 365.
Book a call about SharePoint governance.
Tell us what you are working on and we will come back to you within one working day to arrange a call.