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SharePoint Governance

Gain better control

Define clear rules, roles and responsibilities for managing your SharePoint

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Establish Control and Consistency

From permissions and naming conventions to content lifecycle and compliance, we will create a governance model that balances flexibility with control, tailored to your organisations needs.

Roles and Responsibilities

Some of the roles you need to define are Intranet Business Owners, Site Owners and Corporate Communications. Each of these roles needs to understand what is expected of them and how they are to contribute to the overall governance strategy.

Training and Support

If we don’t train our employees on our systems correctly, they can’t maximise the opportunities the solution provides. Organisations need to ensure they are providing helpful and productive training to Site Owners to empower them to great the best solution as possible.

Site Provisioning and Decommissioning

One of the key governance decisions is around determining who can create new sites. Are you happy with a self-service model or do you want to manage site creation through a form submission and workflow? You have the control to choose which is right for your business but you need to consider governance.

Content Management

A major user issue is a poor search experience caused by content sprawl. Your governance plan needs to include where content should be published, accessibility standards, naming conventions as well how content should be written and organised.

Our Process

At ThinkShare we have over 20 years of experience creating various Microsoft solutions for an array of businesses. Within this time, we have created a tried and tested process to ensure your solution only brings success.

Discovery

The discovery phase is where we listen to your challenges and understand what issues users are facing. We invite stakeholders from around the business to hear how they are currently using the system, challenges they have and what they would like to see from the new system.

All feedback and comments will be collated into a document to detail all the findings and to inform what solution will be required meet those needs.

Design

Depending on your project, we will design the solution so you get an idea what the end product will look like and how it will perform for your business. You will get an opportunity to review this and to make any amends before we move forward into build.

Build

We then move forward to the creation of the new solution, reflecting the designs and comments made throughout the process to date. Once build is complete, there will be a further opportunity to review and make any final amends before testing can begin.

Go Live

This is the best part of the process as we then get to release the new solution to your users. They get an opportunity to get hands on with the new system to ensure it works for you business. We remain heavily involved in this process so we can fix any issues which may arise.

We also offer training on the solution to your own internal staff who then become Product Champions and can troubleshoot any issues internally. This means you are empowered to take ownership of your system and ensure a successful roll-out and adoption across your organisation.

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ThinkShare were a delight to work with and supported us every step of the way with great client service and strong technical expertise.

Grace Timperley
Internal Communications & Engagement Specialist
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“Working with ThinkShare on the creation and implementation of Cobalt Connect was a dream. They were sure to keep us accountable, and helped maintain the timeline of the project.

Craig Milligan
Digital Project Manager
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This is my testimonial about FreshLearn which is a LMS Product

Philippa Artus
Marketing Manager

Contact Us

Our experts are ready to support your digital transformation journey. Let us help you streamline operations, enhance employee engagement, and unlock even more value from Microsoft 365. Get in touch to discuss your goals and discover solutions tailored to your needs.

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