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SharePoint Intranet Document Management for Regulated Organisations

Compliant, auditable document management built into your SharePoint intranet for regulated industries.

ThinkShare designs and implements SharePoint document management solutions for regulated organisations in financial services, healthcare, legal, and the public sector. We build systems that meet your compliance obligations without creating barriers to everyday working.

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Our regulated document management solutions cover information architecture, metadata taxonomies, retention policies, sensitivity labelling, access controls, version control, audit trails, and records management. We ensure your SharePoint environment is configured to meet FCA, CQC, ISO 27001, and other regulatory frameworks relevant to your sector.

Collaboration 

SharePoint provides a centralised platform where teams can easily share documents, manage projects, and communicate in real time. Its integration with common workplace tools like Teams, Outlook, and OneDrive makes it seamless to co-author files, track changes, and maintain strict version control. 

No Recurring Product Cost 

SharePoint is included in most Microsoft 365 business licensing plans. Meaning your business can leverage its full suite of features without needing to purchase separate software or pay additional subscription fees—making it a more cost-effective solution for businesses already using Microsoft 365.

Automation

SharePoint can utilise automation through Power Automate and Microsoft Copilot, to allow users to create workflows that streamline repetitive tasks like document approvals, notifications, and data collection. Helping teams save time, reduce errors, and improve consistency across processes. 

Security and Compliance

SharePoint maintains security and compliance through robust access controls, data encryption, and Microsoft Purview. With features including MFA, audit logs, DLP, retention policies, and more we ensure that sensitive information is protected and regulatory requirements are met.

Document Management for Regulated Sectors

Which regulatory frameworks do you design for?
We design document management solutions for FCA and PRA requirements in financial services, CQC and NHS standards in healthcare, Solicitors Regulation Authority requirements in legal, and ISO 27001, Cyber Essentials, and GDPR across all sectors.
How do you handle records retention and disposal?
We implement Microsoft Purview retention policies and records management within SharePoint, aligned to your retention schedule. Documents are automatically retained for the required period and flagged for review or disposal at end-of-life, with a full audit trail.
Can you migrate our existing document libraries into the new structure?
Yes. We audit your existing documents, apply consistent metadata and sensitivity labels, restructure libraries to match the new information architecture, and migrate everything cleanly into the compliant SharePoint environment with no data loss.
How do you balance compliance with usability?
Compliance systems fail when they're too cumbersome to use. We co-design with your teams to understand real working patterns, then build solutions that enforce compliance automatically in the background — minimising manual effort and maximising adoption.
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Build a Compliant Document Management System

Talk to us about your regulatory requirements and we'll design a SharePoint solution that keeps you compliant and your people productive.

Document Management Solution Pricing

We work flexibly to suit your needs. Contact us to discuss the right option.

Compliance Assessment

£125000

  • Out-of-the-Box SharePoint Intranet
  • Design Led Approach
  • Training and Q&A Session with an Intranet Expert

Document Management Build

£175000

  • Out-of-the-Box SharePoint Intranet
  • Design Led Approach
  • Training and Q&A Session with an Intranet Expert

Regulated Sector Programme

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  • Out-of-the-Box SharePoint Intranet
  • Design Led Approach
  • Training and Q&A Session with an Intranet Expert

Compliance Assessment

Document Management Build

Regulated Sector Programme

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SharePoint Intranet

Design, build and launch your SharePoint Intranet. Utilise integrated Collaboration, Content Management, Communication tools and more.

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Sovereign Intranet

Be secure and provide your employees with a regionalised intranet hosted within your area to be compliant with any data and regulatory requirements.

Discover a Secure and Compliant Intranet
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Intranet Migration

Let us take the stress out of migrating your intranet, we'll handle it all. From auditing and project planning, to designing and launching your new intranet.

Migrate and Launch Your Intranet with Ease