File server to SharePoint
Praxis moved from a file server to Teams and SharePoint, with a Team per business function and data cleansed and reorganised, giving a hybrid workforce co-authoring, versioning and simpler permissions.
Document management
Every file in one place, on the right version.
We set up SharePoint Online so your documents live in one place, with metadata for finding them, version control for tracking changes and co-authoring so several people can work on the same file at once. We move your files in, set up the permissions and show your people how to use it.
Related services
More on documents in Microsoft 365.
Document management rarely stands on its own. These are the services that usually come with it, from moving the files in to keeping them under control once they are there.
Document management systems
A full DMS in SharePoint with structured libraries, workflows, audit trails and retention.
SharePoint collaboration
Sharing files, libraries and sites with colleagues, and with people outside the organisation when needed.
SharePoint migration
Moving files from network drives, older SharePoint or another platform into SharePoint Online.
Power Automate
Workflows that route documents to the right people for approvals and signatures.
External sharing
Setting the rules for what can be shared outside the organisation and with whom.
Microsoft Purview
Retention, sensitivity labels and data loss prevention for the documents that need them.
1 Team
per business function when we moved Praxis off its file server
20+ years
of SharePoint experience
1 working day
to respond to your enquiry
How we work
How a document management project runs.
01
Discovery
We look at where your documents are today, how teams use them and what needs restricting, then agree what moves and what gets archived.
02
Design
Libraries, metadata such as department and document type, folder and tagging standards and permissions, agreed before we build.
03
Build
We create the libraries, apply the metadata, set up the permissions and add workflows for approvals where they help.
04
Train
Training on co-authoring, versions, metadata and sharing, so people use the new structure rather than working around it.
05
Go live
Files are migrated into SharePoint Online, we check they have arrived correctly and support your people through the first weeks.
Client feedback
What it is like to work with us.
“The migration went very smoothly, and our new intranet ensures our data is secure and easily accessible.”
“ThinkShare were a delight to work with and supported us every step of the way with great client service and strong technical expertise.”
Case studies
Case studies we have delivered.
Read the Praxis case study
Documents teams can co-author
CitNOW's SharePoint document management system brought data across from the old setup so dispersed teams can find and co-author their work.
FAQ
Frequently asked questions.
What does SharePoint Online give us for document management?
One place for files with metadata for search, version control so you can restore earlier versions, co-authoring, access and edit permissions, restricted sharing and workflows for approvals.
Can you replace our current document management system?
Yes. We have replaced an end-of-life document management system with SharePoint using Document Sets, which let a group of related documents be managed as one item.
How do you help people find documents?
We categorise documents with metadata such as author, date modified and department, so people can filter and search rather than browse folders.
Do you migrate our files?
Yes. We migrate your data, set up folder and tagging standards and put the right permissions on each library as part of the project.
Speak to our document management consultants.
Tell us what you are working on and we will come back to you within one working day to arrange a call.