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Intranet Strategy

Building a Future-Proof Intranet That Works for Everyone 

 A tailored intranet strategy that aligns with your business goals, supports diverse user needs, and scales with your organisation. 

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Intranet Strategy

At ThinkShare, we believe that a successful intranet starts with a solid strategy. Our Intranet Strategy service is designed to help you define a clear vision, structure, and roadmap for your digital workplace. Whether you're starting from scratch or rethinking an existing platform, we work closely with you to design an intranet that supports your people, processes, and priorities—across SharePoint, Involv, or Omnia.

Needs Analysis & Stakeholder Engagement

We begin by understanding your organisation’s structure, goals, and challenges. Through workshops, interviews, and surveys, we gather insights from key stakeholders and end users to ensure the intranet meets real-world needs across departments and roles. 

Multi-Site Architecture 

For complex organisations, we design a scalable architecture that includes multiple sites or hubs. This can include:
Manager-only areas with restricted access

Departmental or regional sites with tailored content
Project or campaign hubs for cross-functional collaboration

Bespoke Document Management 

We help you implement structured document libraries, metadata tagging, and automated workflows to ensure documents are easy to find, manage, and secure. Whether it’s policy management, version control, or approval processes, we tailor the system to your needs.

Integration with Core Services 

 Your strategy includes recommendations for integrating Microsoft 365 tools (Teams, OneDrive, Power Automate), third-party apps, and internal systems. This ensures your intranet becomes a central hub for productivity and communication. 

Our Process

At ThinkShare we have over 20 years of experience in designing, and building strategic intranets that surpass the needs and expectations of our clients across multiple sectors. During that time, we have created a tried and tested process that ensures success.

 

Discovery

We run in-depth discovery sessions to map out your current landscape, identify pain points, and define success criteria. This includes stakeholder interviews, user journey mapping, and content audits. 

Design

We create a strategic blueprint for your intranet, including site architecture, governance models, and content strategy. Wireframes and prototypes are developed to visualise the future state. 

Build

Once the strategy is approved, we move into implementation—building out the structure, configuring permissions, and integrating key features. Our team works closely with yours to ensure alignment at every step. 

 

Go Live

We support your launch with training, change management, and communication planning. Post-launch, we remain available to refine and evolve your intranet as your organisation grows. 

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Nadara

The new intranet has been positively received by staff as it accessible by all employees both desktop and mobile users. Everyone can now view the latest news and updates, and feel more connected to the organisation.

Nadara
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The team were a joy to work with, they had clarity on both the project objective and worked in partnership with our team throughout the project to ensure it’s success.

Ventient Energy
Progect Lead
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Carta Logo

We’re still a small company but are keen to improve and streamline our internal communications with a platform that engages every team. We’re so pleased with what ThinkShare helped us to create.

Philippa Artus
Marketing Manager

Contact Us

Our Intranet Strategy Service helps you align your digital workplace with business goals, user needs, and future growth. From stakeholder engagement to platform planning, we’ll work with you to create a roadmap that delivers real impact. Ready to take your intranet to the next level?

Contact us today to start shaping a solution that works for your people and your organisation.

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SharePoint Intranet

Design, build and launch your SharePoint Intranet. Utilise integrated Collaboration, Content Management, Communication tools and more.

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Sovereign Intranet

Be secure and provide your employees with a regionalised intranet hosted within your area to be compliant with any data and regulatory requirements.

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Global Intranets

Centralise your intranet to connect employees across multiple countries within your organisation. Maintaining collaboration and communication.

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Intranet Migration

Let us take the stress out of migrating your intranet, we'll handle it all. From auditing and project planning, to designing and launching your new intranet.