An auditable trail on Power Platform
A Power Platform solution for CalMac that gives 1,700 employees across 33 ships an auditable defect trail, built with Power Apps, Power Automate, SharePoint lists and Power BI.
AI document redaction
Redact sensitive documents without doing it by hand.
Document Redaction is our product built on Microsoft Power Platform, using AI to find names, addresses, account numbers and other sensitive data and remove it before a document is shared or published. It follows rules you set to match your own policies and keeps a record of every redaction for review.
3 formats
PDFs, Word documents and scanned files handled by the product
20+ years
of Microsoft experience behind the team that configures it
1 working day
to hear back from us after you ask for a demo
The problem
Why manual redaction is risky.
- 1
Slow, manual work
Staff read documents line by line to remove personal and confidential details.
- 2
Easy to miss something
A single missed name or account number can expose personal data.
- 3
Hard to show what was removed
Without a record, it is difficult to evidence redactions for compliance.
What it does
Detect, apply and review redactions.
Document Redaction is our product built on Microsoft Power Platform, using AI to find sensitive data.
Detect
AI finds sensitive data.
The product identifies names, addresses, account numbers and other regulated fields in PDFs, Word documents and scanned files.
- Personal and financial identifiers
- PDFs, Word and scanned files
- Structured and unstructured content
Apply
Rules that match your policies.
You configure the redaction criteria, and the product connects to your existing data classification and workflows.
- Custom redaction rules
- Connects to your classification
- Built on Power Platform
Review
A record of every redaction.
Every redaction is logged for compliance and review, supporting subject access requests, FOI and internal data sharing.
- Audit record of redactions
- Supports SARs and FOI
- Helps meet GDPR standards
How we work
How we set up Document Redaction.
01
Scope
We talk to the teams who redact today, such as legal, data protection and frontline staff, and list the documents, data types and policies involved.
02
Configure
We set up the redaction rules to match your policies and connect the product to your existing data classification and workflows.
03
Test
Your team runs real documents through it and we adjust the rules until the results match what a careful person would remove.
04
Train
Training for your staff, who become product champions able to handle questions and issues internally.
05
Support
We stay involved after release to fix anything that comes up, with documentation and ongoing support.
Built on Microsoft 365
Runs in the Microsoft 365 you already have.
The product sits inside your own tenant, so your data, permissions and security settings stay where they are.
Built on Power Platform
The product runs on Microsoft Power Platform with AI capabilities.
Rules you control
Redaction criteria are set to match your organisation's policies.
Tested on real documents
We adjust the rules until results match what a careful person would remove.
Product champions
Your staff are trained to handle questions and issues internally.
Case studies
Case studies we have delivered.
Read the CalMac case study
Related services
Keep sensitive data under control.
Redaction is one part of handling personal and confidential information properly. These services sit alongside it, from classification to retention.
Microsoft Purview
Sensitivity labels, data loss prevention and retention that the redaction rules can work alongside.
Data governance
Policies and controls for how data is classified, stored and shared across Microsoft 365.
Data security
A review of who can reach what in your tenant, with the gaps fixed before they cause a breach.
Power Automate
Approval and routing flows around redaction, so documents move to the right reviewer and on to release.
Document management
A SharePoint document management system where redacted and original files are stored and versioned properly.
AI governance
Policies and technical safeguards for using AI on sensitive content, so it stays auditable.
FAQ
Frequently asked questions.
What kind of data can it detect?
Personal identifiers such as names and addresses, financial data such as account numbers, and other regulated fields. You can add your own rules to match your policies.
Which file types does it work with?
PDFs, Word documents and scanned files, covering both structured and unstructured content.
Does it help with subject access requests and FOI?
Yes. It is designed for preparing documents for public release, responding to subject access requests and internal data sharing, helping teams meet GDPR, FOI and internal governance standards.
Can we see what was redacted and why?
Yes. It keeps a clear record of redactions for compliance and review.
Book a Document Redaction demo.
Tell us what you are working on and we will come back to you within one working day to arrange a call.